Copiers, Scanners & MFPs - MFP Security
A recent report from CBS news "Digital Photocopiers Loaded With Secrets" demonstrated the vulnerability of modern printers to information retrieval. Most large printers, since 2002, contain physical hard drives used to queue up items to be printed, scanned, copied, faxed and e-mailed by the machine. In an experiment conducted by CBS News and security company Digital Copier Security, four used printers were purchased and inspected.
The four printers contained thousands of documents including detailed criminal records from a machine previously owned by a police department, hundreds of medical records from a health insurance provider, and pay stubs with names, addresses and social security numbers from a New York construction company.
All-in-one printers, which contain flash RAM instead of hard drives are also prone to this, a tech analyst recently retrieved the fax queue of a used HP all-in-one printer and retrieved copies of signed job offers, relocation documents, and mortgage documents among other items. View Article
Technocom recommends:
- Investigate optional encryption packages available with many printers to keep sensitive data safe.
- Ensure current printer patches are applied, and check with your printer vendor to stay up to date on firmware updates and software patches.
- Contact your printer vendor to determine the appropriate way to clear all information from your printer's queue.
- Ensure that leased machines are fully cleared of all information by the vendor upon return before being redeployed, and confirm this clause is included in a lease return policy.
- The "NIST Guidelines for Media Sanitization" should be followed.
Printing with Confidence and Control
Technocom utilizes innovative security technologies and expert personnel who are trained and certified as part of our EncompassTM Security Vulnerability Assessment Program. Our Professional Services Consultants are experienced in analyzing and assessing device, fleet and enterprise document security. Multiple points of vulnerability are assessed. After analyzing possible security risks, our experts provide you with a detailed security plan and help you implement it effectively.
Document Security
With Digital Rights Management (DRM), security policies remain with each document as it travels inside and outside of your organization. To preserve the wrong person from picking up the wrong print job and gives the user the option of printing private documents individually or multiple documents.
Device Security
In order to protect the confidentiality and integrity of your data, we continually develop comprehensive security measures for our devices.
Access Security
Technocom has developed simple, yet highly effective methods of establishing access security without inconveniencing users. Network Authentication allows administrators to control access at the device in the same way it's controlled from the desktop
End-of-life Security
Technocom devices, as well as many other brands, can scrubbed to remove any and all information that may still be stored on the drive.
